Production Meetings

I've found Production meetings truly helpful in keeping me on track. Having nearly completed the costumes for the show, i can now see how necessary these meetings were, instead of seeing them as something which is eating in to our design day. During these meetings I have always felt agitated that i had work to be getting on with and that the meeting takes so long because they are not structured enough. Discussing this problem with the team we decided to try and bring more structure to the meeting by going through the last meetings minutes and seeing if anything has been completed, etc. This worked as a method of controlling what is being discussed at any one time, as it was also a problem that separate conversations were breaking out. It became my responsibility to write up the minutes from each meeting and email them out to everyone involved in the production on an organisational level. This role comforted me because i then knew that everyone who had been given a job in the meeting had it written down for them and and everyone else so that there could be no mistaking who had taken responsibility for what. I find this method of organisation a lot easier to deal with then asking someone to do something. this may be because i have issues with confrontation, but writing down someones jobs is a lot easier and more direct in a way as if you tell someone something they are more likely to forget, but if it's written down there is no excuse!
I find it very difficult also when a job isn't done as quickly as i would expect, i think that this is because i generally worry about what i have to do until i do it and therefore get things done a bit quicker than most people. i have to learn to let people get on with things in their own time but if it is a job of great importance and timing is the key, maybe i should just do it myself...?